Employment

Staff

List of 4 items.

  • Advancement Administrative Assistant / Auction

    Position: Advancement Administrative Assistant / Auction
    Department:
    Advancement
    Reports to: Senior Director of Advancement
                                                               
    Summary Description: The Advancement Office is responsible for generating financial support for the School from donations, planned gifts and event fundraising as well as stewardship of critical relationships. Under the supervision of the Senior Director of Advancement, the Advancement Administrative Assistant / Auction assists in the oversight, management and execution of the annual auction while also providing support for other School events and programs as needed.
     
    Qualifications:  Bachelor’s degree preferred, and a minimum of five years of office experience, preferably in a nonprofit organization.
     
    Skills & Abilities:
    • Ability to work closely with and guide a diverse group of volunteers in a positive and supportive manner within the parameters of the School’s mission and best interests;
    • Ability to collaborate with the various internal and external school constituencies;
    • Ability to remain professional and composed under deadline pressure while handling a multitude of duties and situations simultaneously, and respond with appropriate judgment;
    • Ability to manage numerous detailed tasks simultaneously, anticipate and meet deadlines, use time effectively, problem-solve independently as well as in a team environment;
    • Proficiency with widely used software (i.e. Microsoft Word, Excel, PowerPoint and Publisher;
    • Working knowledge of social media communications including Facebook and Instagram;
    • Familiarity with programs such as Photoshop, Maestro, Raiser’s Edge and desktop publishing software is a plus;
    • Flexibility with the special needs associated with an academic calendar and schedule;
    • Availability for evening meetings and events as required, which may necessitate adjustment of work hours and days, including weekends;
    • Ability to support the School’s mission and values as a school founded in the Episcopal tradition irrespective of own religious orientation.
     
    Essential Functions:
     
    Overview
    • Provide support in the year-round planning and execution of the annual auction under the supervision of the Senior Director of Advancement.
    • Provide administrative,  clerical and event support as requested for all Advancement areas, including but not limited to marketing, the annual auction, alumni relations, annual giving, academic events and operations.
      • Assist with technology requests and other special media considerations as they relate to meeting presentations.
      • Prepare letters, reports and other materials as assigned.
    Auction support duties include but are not limited to:
    • Update and maintain the auction database (MaestroWeb and Maestro Auction Pro) and auction websites, including MaestroWeb, Weebly (auction.bishops.com) and Blackbaud (bishops.com).
    • Schedule, coordinate and prepare materials for auction volunteer meetings including notices, invitations, email messages, lists, agendas and other materials.
    • Attend volunteer meetings as requested, taking notes and following through with post-meeting tasks and distribution of monthly meeting minutes.
    • Provide assistance and clerical support for the auction leadership, including acquisition, underwriting and sponsorship materials and donor thank you letters.
    • Enter all donations in MaestroWeb, producing thank you letters and readying the items for packaging, catalog descriptions and display.
    • Maintain electronic and paper filing systems for tracking donations, guest payments and other recurring transactions.
    • Work closely with the Business Office and Advancement staff for efficient communication as it relates to vendor payments, cash donations and guest purchases and payments.
    • Assist with the development and design of content for social media and mass electronic communications.
    • Uphold the School’s Fundamental Standard, as stated in The Bishop’s School Faculty, Staff and Administration Handbook: “Each employee must act in a manner that sets the highest example for the students of the School.” Accordingly, you are expected to maintain integrity, honor, responsible citizenship and respect for the rights of others.
    • Perform other duties as directed by the Senior Director of Advancement, the Director of Marketing & Public Relations, the Chief Advancement Officer or the Head of School.
    To apply for this position: Please email résumé, cover letter and contact information for three professional references to resumes@bishops.com.
  • Assistant Director of Marketing & Communications

    Summary Description:  Responsible for management and support of the mission and messaging of the School in print and online in accordance with The Bishop’s School brand guidelines and in collaboration with the Director of Marketing & Communications. This is a full-time, year-round position.
     
    Qualifications:  Bachelor’s degree in communications, marketing, public relations or related field, and 8-10 years of extensive marketing and communications experience, preferably in an educational or nonprofit setting. Proven experience with writing, editing, media relations, web content management, photography, video editing and knowledge of Adobe Creative Suite is required. Established relationships with media representatives desired. Working knowledge of HTML and WhippleHill software a plus.
     
    Skills & Abilities:
    • Superior writing that produces professional quality material, with proven experience in writing feature stories and news articles for print and the web
    • Ability to research and create compelling feature stories and news articles
    • Excellent proofreading skills, with expert knowledge of the Associated Press Stylebook
    • Proven experience with various forms of digital and social media
    • Proficient with Adobe Creative Suite
    • Proven photography and video-editing skills
    • Experience with advertising campaigns
    • Ability to manage multiple projects simultaneously while meeting set deadlines
    • Ability to interact with tact and diplomacy with all target audiences including School Trustees, parents, volunteers, alumni, students, administration, faculty, staff and the news media
    • Ability to balance independent work and collaborative efforts
    • Outstanding attentiveness to detail and quality
    • Excellent organizational skills
    • Professional demeanor and positive spirit
    • Articulate speaker with the ability to conduct presentations for various audiences
    • Ability to support the School’s mission and values as a school founded in the Episcopal tradition irrespective of own religious orientation
    • Flexibility with the special needs associated with an academic environment and schedule
    Essential Functions and Specific Duties:
     
    Marketing Communications
    • Collaborate with Director of Marketing & Communications to develop and execute a strategic, comprehensive communications plan to support admissions, academics, athletics, arts, fundraising, alumni engagement and other campus initiatives.
      • Provide support through media outreach, printed materials, and print and radio advertising.
      • Coordinate advertising initiatives.
     Writing & Editing
    • Research and write professional stories and news articles for Bishop’s magazine, parent and alumni publications and the School’s website.
    • Edit articles for Bishop’s magazine, parent and alumni publications.
    • Review and provide editorial comments for student-generated publications, when requested.
    • Review and edit departmental and faculty communications when requested.
    • Provide writing and editing support for parent newsletter, “News You Can Use.”
    Media Relations
    • Establish working relationships with San Diego and West Coast print, digital and broadcast media contacts.
    • Develop news stories and regularly write press releases and media pitches that capture editors’ attention.
    • Research news story trends with regularity. Present story ideas to print, digital and television editors.
    Online Communications
    • Manage and supervise the placement of content on website on a continual basis, and periodically assess web content. As the web content manager this will include writing, and video and image selection.
    • Ensure that the School’s brand and mission are reflected on the website and social media.
    • Take a leadership role in the School’s social media platforms, and oversee the use of social media by other campus groups.
    • Stay abreast of industry trends including the use of social media.
    • Collaborate with IT department relative to technical aspects of digital content, and ensure that best practices are being followed for Search Engine Optimization (SEO).
    • Evaluate the effectiveness of communication tools through market research, data collection and analysis.
      • Measure performance of the School’s website by using tools such as Google Analytics.
      • Report conclusions and recommendations for improvement of strategic communications.
      • Maintain templates and email distribution groups. 
    Video and Photography
    • Oversee video production and editing for marketing department.
    • Serve as school photographer and videographer as needed.
    • Serve as the liaison between the School and outside photographer.
     Graphic Design
    • Collaborate with School staff to design brochures, flyers, programs and other marketing materials using Adobe InDesign.
    • Coordinate work with outside graphic designers.
    • Coordinate mailings, printed materials, invitations and other print projects as needed.
    Crisis Communications
    • Help manage emergency and/or crisis communication plan.
    Parent Outreach and School Programs
    • Assist with Parents’ Association events as needed.
    • Attend occasional meetings as School’s liaison, and provide marketing, organizational and event support for other parent volunteer groups (Performing Arts Circle and Knights Booster Group).
    • In collaboration with Bishop’s staff, assist with logistics of the following programs: Endowed Scholar in Residence, Endowed Leadership Lecture Series and Shaffer Family Foundation Endowed Science Lecture Series.
    Other
    • Uphold the School’s Fundamental Standard, as stated in The Bishop’s School Faculty, Staff and Administration Handbook: “Each employee must act in a manner that sets the highest example for the students of the School.” Accordingly, you are expected to maintain integrity, honor, responsible citizenship and respect for the rights of others.
    • Perform other duties as delegated by the Director of Marketing & Communications, Chief Advancement Officer or their designee.
    To apply for this position: Please email resume and cover letter to HR@bishops.com.
  • Campus Scheduler & Event Coordinator

    Summary Description:  Under the supervision of the Director of Facilities, the Campus Scheduler & Event Coordinator is responsible for maintaining the School’s event calendar and providing events support for the entire campus community, as well as clerical and administrative support as directed by the Director of Facilities.  This position collaborates with internal departments as well as outside vendors, in planning, coordinating and supervising the details of events and meetings hosted on The Bishop’s School campus, properties and other offset locations including the preparation, setup and take-down of necessary facilities, furniture, equipment and catering needs. This position assigns and supervises the work of one direct report, and collaborates with various departments to schedule, staff and execute event and meeting requirements.
     
    Qualifications: Bachelor’s degree and a minimum of two (2) years of related experience in event planning preferably in an educational institution. Knowledge of basic accounting practices and office procedures is required. Previous supervisory experience including knowledge of state and federal employment laws is required.
     
    Skills & Abilities:
    • Excellent organizational, analytical, planning and project management skills;
    • Effective oral and written communication skills;
    • Solid interpersonal, customer service and negotiation skills;
    • Ability to tactfully problem solve and provide acceptable solutions to various constituents;
    • Ability to exercise initiative and utilize available resources to efficiently complete work assignments;
    • Ability to lead, motivate and positively manage team personnel;
    • Ability to interact and collaborate with administrators, faculty, staff, parents, students, alumni, vendors and other school constituents;
    • Ability to exercise good judgment in making recommendations and decisions regarding the appropriateness of details and elements for any specific event;
    • Ability to manage numerous detailed tasks, anticipate and meet deadlines, use time effectively, analyze options, and problem-solve independently as well as in a team environment;
    • Ability to work effectively in a complex environment with constantly changing deadlines and priorities, and frequent interruptions;
    • Keen focus on details, accuracy and follow-through;
    • Proficiency with Microsoft Word (including mail merge feature), Excel, PowerPoint, scheduling and database applications, and other job-related software such as email and internet;
    • Ability to support the School’s mission and values as a school founded in the Episcopal tradition irrespective of own religious orientation;
    • Flexibility with the special needs associated with an academic calendar and schedule which may necessitate, in addition to regular business hours, availability for work during after-hours events;
    • Ability to attend and supervise virtually all events to provide direction to outside vendors, staff and provide trouble-shooting and labor if needed whether during or outside of the School’s regularly scheduled day;
    • Ability to remain professional and composed under deadline pressure while handling a multitude of duties and situations simultaneously, and respond with appropriate judgment;
    • Ability to handle sensitive information and situations discreetly and adhere to professional standards of integrity and confidentiality.
    Essential Functions and Specific Duties:
    • Assist end users with computer program (currently DynaCal) for scheduling campus event reservations.
    • Review and advise regarding functionality and efficiency of current system; make recommendations and work with Director of Facilities and Sr. Director of Educational Technology & Information Systems to implement new systems when needed.
    • Review requests from various constituents for campus use daily and respond to requestors in a timely manner in order to determine/confirm details and specific needs.
    • Make appropriate recommendations for proper and timely preparation of facilities for events, meetings, or other facility use.
    • Evaluate the need for staffing of events, and provide clear instructions and up to date information to kitchen, security, gardening, maintenance and housekeeping departments to assure facilities are prepared per event request.
      • Create and/or maintain logs, binders, files, and other records of each annual event for future reference including but not limited to contacts, set ups, checklists, things that went well, things that went poorly and recommendations for corrections, timelines, etc.
      • Monitor the academic, fiscal, project, and event calendars in order to inform staff of upcoming deadlines and any potential conflicts; assist in resolution of conflicts.
      • Implement system of communication with constituents to confirm and reconfirm requests that involves resources of multiple departments.
      • Maintain policy manual for reserving site locations.
      • Prepare cost estimates and contracts, perform research on facility rental rates, review vendors’ and outside clients’ insurance certificates, obtain receipts, and coordinate invoicing with the Business Office for use of facilities when appropriate.
      • Direct, develop, coach and manage subordinate staff member.
      • Hold regular weekly meetings with events team personnel to review upcoming reservations on the calendar, and address any scheduling conflicts and availability of necessary support staff.
      • Be available to review event setup and assist with setup when necessary, schedule additional staffing as needed, and communicate costs necessary for the successful implementation of the event.
      • Be available as needed to provide clerical and administrative support for other departments and as directed by the Director of Facilities including telephone support, data entry and other office duties.
      • Uphold the School’s Fundamental Standard, as stated in The Bishop’s School Faculty, Staff and Administration Handbook:  “Each employee must act in a manner that sets the highest example for the students of the School.”  Accordingly, you are expected to maintain integrity, honor, responsible citizenship and respect for the rights of others.
      • Perform other duties as directed by the Director of Facilities.

    Applicants should submit their cover letter and resume to resumes@bishops.com.
  • Registrar

    Position Title: Registrar
    Department: Administration
     
    Summary Description:  The Bishop’s School seeks an experienced registrar to join our School community. The Registrar reports to the Academic Dean and performs a wide variety of administrative duties in support of the academic program. In addition to creating and managing the master schedule for the School, the Registrar is also responsible for managing the academic records of all students on the school’s information system and academic database.
     
    Essential Functions and Specific Duties:

    ●       Create the school’s  master schedule for all students, teachers and location information
    ●       Create and maintain current student academic records, including:
    ○        updating student/parent information in the student information system
    ○        maintaining and updating current and historical student records including students’ personal and academic data, grades, grade changes, test scores and academic achievements and awards
    ○        managing the issuance of official and unofficial transcripts, test scores and enrollment, and GPA verification information
    ●       Maintain and back-up student records according to academic data storage policy
    ●       Coordinate the course selection process, including updating relevant materials and supporting the signup process
    ●       Assist the College Counseling Office, including:
    ○        coordinating and managing all aspects of PSAT testing on campus
    ○        preparing National Merit Scholarship Program application forms for students
    ○        coordinate UC approval of courses
    ○        support and coordination of evening programs,
    ○        support scheduling of college representative visits in the fall semester
    ○        support the college application process and management of Naviance
    ●       Maintain and report new courses and update additions, deletions and course changes with the NCAA Clearinghouse
    ●       Process, review and distribute grade reports
    ●       Provide information and reports as requested to department chairs and members of the administration
    ●       Uphold the School’s Fundamental Standard, as states in The Bishop’s School Faculty, Staff and Administration Handbook
    ●       Perform other duties as assigned
     
    Qualifications: High school diploma or GED, five years related experience and/or training or equivalent combination of education and experience is required.  The ideal candidate will have previous experience with complex scheduling in an educational setting. Candidates must possess excellent computer skills – especially experience with database software and scheduling software.   Candidates must be professional and collaborative, detail-oriented and able to work independently and on a deadline.  Excellent written and verbal communication skills, creativity and strong problem-solving skills are needed.
     
    The Bishop’s School offers a competitive compensation including a full benefits package, and is proud to be an equal opportunity employer.
     
    To apply for this position: Please email résumé, cover letter and contact information for three professional references to resumes@bishops.com.

Faculty

List of 1 items.

About Bishop's
Founded in 1909, The Bishop’s School is a coeducational college preparatory independent day school consisting of grades six through twelve. Affiliated with the Episcopal Church, the School is located in the center of La Jolla, California, 10 miles north of downtown San Diego. The 2015 - 2016 enrollment is 800 students who live throughout San Diego County. The Bishop’s School offers a competitive compensation package and is proud to be an Equal Opportunity Employer.
 
Mission Statement
The Bishop's School is an academic community pursuing intellectual, artistic and athletic excellence in the context of the Episcopal tradition. We are dedicated to offering the highest quality education to a diverse student body and to fostering integrity, imagination, moral responsibility, and commitment to serving the larger community.

Diversity and Inclusion Statement
The Bishop’s School promotes an inclusive and compassionate community of students, faculty, staff, administrators, parents, trustees, and alumni. We honor and embrace diverse identities such as age, culture, ethnicity, family structure, gender and gender identity, group affiliation, national origin, physical and mental ability, race, religion, sexual orientation, and socioeconomic status. Because diversity enriches the exchange of ideas, we foster a physically and emotionally safe environment in which different experiences, thoughts, and opinions are respectfully expressed and respectfully heard. Such an environment allows every individual to thrive in and contribute to our global community.
THE BISHOP’S SCHOOL     7607 La Jolla Boulevard     La Jolla, CA 92037     (858) 459-4021
The Bishop’s School is an independent, coeducational college-preparatory day school for students in grades six through twelve who live throughout San Diego County. Founded in 1909, the School is affiliated with the Episcopal church.